Pavol Jozef Šafárik University in Kosice

Student mobilities KA131 for the purpose of Study - Long-term, Short-term, Blended- Information for Prospective Applicants

Erasmus+ mobility for Studies goals:

• to compare the same/a similar study field at home and abroad
• to acquire new theoretical and practical knowledge and experience in the given study field and to improve language skills, to do research for a final thesis
• to acquire new knowledge and skills and strengthen key competencies such as effective communication and communication in a foreign language, intercultural competence, organizational skills, problem solving, information literacy, practical experience and skills from the life abroad etc.

Conditions for applying for an Erasmus+ mobility for Studies: 

• only duly registered students, who are at least 1st-year BA students (full-time and part-time), can participate in an Erasmus+ mobility for studies since the summer semester of the 1st year BA study (in case of mobility in the summer semester of the 1st year of the BA study, it is possible to participate in the selection procedure in the winter semester of the 1st year of the BA study)
• if the student plans to participate in an Erasmus+ mobility for studies as a 1st-year MA student or as a 1st-year PhD student, s/he can start the Erasmus+ mobility for Studies only after the registration process for studies at the Pavol Jozef Šafárik University in Košice is closed (UPJŠ), since graduates are not registered as our students after the state examinations anymore and they become our students again only after registration
• the minimal length of an Erasmus+ mobility for Studies is 2 months
• students can benefit of an exchange abroad with Erasmus+ multiple times, either as a student or as a trainee, but their total time abroad may not exceed 12 months within one cycle of study (in case of one-cycle study fields, e.g. medicine of dentistry the total time is 24 months)
• students can choose only those universities  for an Erasmus+ mobility for Studies with which the UPJŠ has concluded an inter-institutional agreement for a particular study field
• the list of inter-institutional agreements is available on the following website.

Erasmus+ mobility for Studies – Application Process:

• Contact the Erasmus coordinator of your faculty/department/institute. The list of Erasmus coordinators is available on the following website.
• Find out the terms and conditions of the selection procedure. The criteria and deadlines are set by the faculties/departments/institutes.
• Verify the list of available universities for your study field.
• Find out the conditions of studying abroad and the language requirements of the receiving university taking into consideration your studies at UPJŠ (recognition of courses completed abroad, study plan at UPJŠ during your mobility, individual study plan).
• As soon as the results of the selection procedure are published follow the instructions for the selected students  (see: “Information for the selected students”)
• The results of the selection procedure are available in the AIS2 system: Content Management System/Administration and Publication of Documents/Notice/ Erasmus+ - informácie pre študentov UPJŠ

Erasmus+ mobility for Studies – General Rules:

• Students can benefit of an exchange abroad with Erasmus+ multiple times, either as a student or as a trainee, but their total time abroad may not exceed 12 months within one cycle of study (in case of one-cycle study fields, e.g. medicine of dentistry the total time is 24 months)
• In case the student is interested in an Erasmus+ mobility multiple times the minimum duration of each mobility must be maintained (2 months,).
• A mobility is considered as successfully finished, only if the student achieves the results that are in accordance with his/her Learning Agreement for Studies. The student's obligation is not only to stay abroad for the period of his/her mobility, which is specified in his/her Grant Agreement, but also to fulfil the goals that were set in the approved Learning Agreement for Studies. In case the student fails to fulfil the goals that were set in the approved Learning Agreement for Studies, the university may ask the student for a full or partial refund of the financial support awarded.
• During the Erasmus+ study mobility it is necessary to obtain at least 20 ECTS credits per semester (PhD students do not need to obtain credits during their mobilities).
• In case the student does not meet the minimum requirements regarding the number of ECTS credits, the university is entitled to request a full/partial refund of the financial support awarded.
• This rule does not apply in case of force majeure, i.e. any unforeseeable exceptional situation or event beyond the student's control, which prevents him/her from fulfilling any of his/her obligations under the Learning Agreement, was not attributable to error or negligence on his/her part, and was reported immediately to the International Relations Office of the UPJŠ. Subsequently, the IRO evaluates the reported situation and determines whether it may be considered a force majeure or not.

Erasmus+ long-term mobility

• To attend a university abroad for 1-2 semesters
• Students with disabilities or special educational needs can request an additional grant for participants with specific needs via the International Relations Office of the UPJŠ (IRO).
• The amount of the grant for a mobility depends on the length of the study period (number of months/days) abroad.
• When calculating the Erasmus grant for a mobility each month is considered to be 30-day long. In case of an incomplete month, the grant is calculated according to the number of days (1 day = 1/30 monthly rate).
• The financial support is not intended to cover all the costs of studying abroad, but to cover part of these increased mobility costs. Therefore, co-financing is necessary.
• The student is not entitled to use the provided financial support to cover similar mobility costs, if it has already been financed from other sources of the European Union.
• The lump sum for a month is intended to cover general costs connected to a mobility as well as travel costs.

Erasmus+ mobility for Studies – Financing:

A. Basic rates of individual support for students for long-term mobility
Destination country	Monthly grant
Denmark, Finland, Iceland, Ireland, Luxembourg, Sweden, United Kingdom, Liechtenstein, Norway, Austria, Belgium, Germany, France, Italy, Greece, Spain, Cyprus, Netherlands, Malta, Portugal	570 €
Bulgaria, Croatia, Czech Republic, Estonia, Lithuania, Latvia, Hungary, Slovenia, Poland, Romania, Northern Macedonia, Turkey, Serbia	520 €
Mobility participants with fewer opportunities are entitled to a contribution above the basic rate of 250€/month.
Students can opt for green travel. In this case, they will receive a one-off allowance of 50€ as an additional amount of individual support and, if necessary, a maximum of four days of additional individual support to cover the days traveled on the return journey.

New types of mobility from the academic year 2021/2022:

Erasmus+ Short-term mobility of doctoral students

• Erasmus+ Short-term mobility of doctoral students
• Activities focus on study, skills development, research and collaboration
• The length of the mobility is 5-30 days, while in the case of short-term mobility for doctoral students, a virtual part is not mandatory
• A signed interinstitutional agreement with the host institution is necessary to implement the mobility.
• Learning Agreements (same (online) form as in the case of long-term mobility) are first written out in paper form, and then it is necessary for students also to prepare an online version via the Online Learning Agreement platform or via the Erasmus application
• Mobility participants with a fewer opportunities are entitled to a one-off allowance above the basic rate of 100€ for physical mobility lasting 5-14 days and 150€  for physical mobility lasting 15-30 days.

Erasmus+ Blended Intensive Programs

• Study for all levels of study based on the target group of the BIP
• Blended intensive programs for students must consist of short-term physical mobility abroad combined with a mandatory virtual element enabling collaborative online learning exchange and teamwork
• The length of the physical part of the mobility is from 5 to 30 days of the program. No criteria are set for the duration of the mandatory virtual element.
• Physical activity may take place at the host higher education institution or at any other place in the country of the host higher education institution.
• UPJŠ must be a co-solver of the given BIP within which the student travels and must have signed an inter-institutional agreement with the host university to which the planned mobilities within the given BIP have been stated.
• Learning Agreements (same (online) form as in the case of long-term mobility) are first written out in paper form, and then it is necessary for students also to prepare an online version via the Online Learning Agreement platform or via the Erasmus application
• UPJŠ provides an individual support and, if necessary, support for travel costs for participants in physical activity.
• Students must obtain at least three ECTS credits for blended virtual and physical mobility.

Basic rates of individual support for students for a short-term mobility and top-ups:
Participants of short-term mobilities (5-30 days) are entitled to individual support for physical mobilities, including travel days, regardless of the target country:
Target country	Day 1-14	Day 15-30
	Grant/day	Grant/day
All programme countries	70	50
Mobility participants with fewer opportunities are entitled to a top-up amount of € 100 above the basic rate for a physical mobility lasting 5-14 days and of € 150 for a physical mobility lasting 15-30 days.
Support for travel costs is granted to participants with fewer opportunities. The travel grant is covered by a special range of fixed amounts according to the distance bands valid for the whole program:   Distance band Standard travel Green travel From 10 to 99 km: 23 EUR/participant   From 100 to 499 km  180 EUR/participant 210 EUR/participant From 500 to 1 999 km: 275 EUR/participant 320 EUR /participant From 2 000 to 2 999 km: 360 EUR/participant 410 EUR /participant From 3 000 to 3 999 km: 530 EUR/participant 610 EUR /participant From 4 000 to 7 999 km: 820 EUR/participant   8 000 km or more: 1 500 EUR/participant

New way of submitting the Learning Agreement from the academic year 2021/2022:

Online Learning Agreement (OLA)

The tool in which the electronic Learning Agreement is created and signed is signed by the student, the sending and receiving institution directly in the system - electronically.

OLA is an electronic version of the paper LA, which is created on the website learning-agreement.eu, while the password for logging in must be created on the UPJŠ website.

Students can also manage their mobility as well as create OLA with the new Erasmus+ App.

New types of support for students with fewer opportunities from the academic year 2021/2022:
 

Support types for Groups with fewer opportunities, Erasmus+ (2021)
Group	Description	Type of support	Proof possibilities
Disability	A person with a severe health disability (hereinafter referred as a person with a SHD) is considered a person with a functional impairment rate of at least 50% .	Top-up and real costs (if top-up is not enough)	ŤZP card (Disability card)
Health problems	A person with a health problem is considered a person with a chronic illness or psychiatric illness.	Top-up	Medical report and/or financial contribution decision from ÚPSVaR (labor office) and/or a student with special needs status - Counseling Center report
Economic barriers	• low standard of living, low income (eg. family in social need) • dependence on the social security system (eg. orphan's pensioner, unemployment benefits)	Top-up	Social scholarship and/or - confirmation of material need from the ÚPSVaR (labor office)
Social barriers	Social adaptation difficulties:                                                                          • a single parent with a child (ie. a single woman or a single man who is permanently taking care for a child under the age of 15), • discrimination barriers	Top-up	Depending on the situation: Statutory declaration
Others	Different types of barriers (e.g. ethnic origin, migrants, etc.) - depending on the university’s decision	Top-up	Depending on the situation: Statutory declaration

 

ON-LINE LINGUISTIC SUPPORT (OLS)

• The aim of the On-line linguistic support is to improve the language skills of Erasmus+ students/graduates in those languages, in which they will study or work.
• OLS offers language assessments and language courses during the long – term mobilities, which are longer than 2 months and for the short – term mobilities for PhD. students, which are longer than two weeks.
• OLS is available in the following languages: English, German, French, Italian, Spanish and Dutch. Later other languages were added: Czech, Greek, Danish, Swedish, Polish, Portuguese, Finnish, Bulgarian, Croatian, Hungarian, Romanian and Slovak.  The latest languages that were added to the list are: Estonian, Lithuanian, Latvian, Irish (Gaelic), Maltese, and Slovenian, which are available only for the lower language levels right now.
• The language assessment is carried out at the beginning of the mobility and at the end, and it is compulsory at the beginning of the mobility for the students. The language courses are optional for the students, and they are available before and during the mobility. Further information...