Contact Person
In case you have any questions, feel free to contact the coordinator at your faculty, department or institute, or get in touch with our coordinator at the International Relations office:
PhDr. Zuzana Szattlerová
zuzana.szattlerova@upjs.sk
+421 55 234 1129
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Information for Prospective Applicants
Objectives of the Erasmus+ mobility for Traineeship:
• to stimulate and intensively support the education and training of university students and fresh graduates through practical traineeships abroad
• to apply the theoretical knowledge and practical skills acquired in the student’s study field in a specific work environment
• to acquire new knowledge and skills and strengthen key competencies such as effective communication and communication in a foreign language, intercultural competence, teamwork, organizational skills, problem solving, information literacy, creativity, etc.
• to expand the qualification profile of students and fresh graduates, contribute to their professional and personal growth and increase their attractiveness in terms of employability
Types of the Trainneships:
- Traineeship in field of study
- Digital opportunity traineeship – Developing digital skills abroad, for all study fields, for students and recent graduates, more information here.
Conditions for applying for an Erasmus+ mobility for Traineeship:
- all duly registered students and recent graduates can participate in an Erasmus+ mobility for traineeship
- students can benefit of an exchange abroad with Erasmus+ multiple times, either as a student or as a trainee, but their total time abroad may not exceed 12 months within one cycle of study (in case of one-cycle study fields, e.g. medicine of dentistry the total time is 24 months)
- In case the student is interested in an Erasmus+ mobility multiple times the minimum duration of each mobility must be maintained
- the receiving organisation can be:
- o any public or private organisation active in the labour market or in the fields of education, training and youth:
- a public or private, a small, medium or large enterprise (including social enterprises);
- a public body at local, regional or national level;
- a social partner or other representative of working life, including chambers of commerce, craft/professional associations and trade unions;
- a research institute;
- a foundation;
- a school/institute/educational centre (at any level, from pre-school to upper secondary education, and including vocational education and adult education);
- a non-profit organisation, association, NGO;
- a body providing career guidance, professional counselling and information services;
- a Programme Country HEI awarded with an ECHE.
- o any public or private organisation active in the labour market or in the fields of education, training and youth:
- the following types of organisations are not eligible as receiving organisations for student traineeships:
- EU institutions and other EU bodies including specialised agencies (their exhaustive list is available on the website.
- organisations managing EU programmes such as Erasmus+ National Agencies (in order to avoid a possible conflict of interests and/or double funding).
Application Process:
- Contact the Erasmus coordinator of your faculty/department/institute. The list of Erasmus coordinators is available on the following website.
- Find out the terms and conditions of the selection procedure. The criteria and deadlines are set by the faculties/departments/institutes.
- The receiving organisation should be contacted by the student or by the faculty/department/institute. The receiving organisation should be able to secure a traineeship for the minimal duration and in the study field of the student or in the digital skills.
- The student needs to verify whether the receiving organisation (or the program of the traineeship, which is ensured by this organisation) is suitable for the given study field.
- Find out the conditions of a traineeship abroad taking into consideration your studies at UPJŠ (recognition of a traineeship completed abroad, study plan at UPJŠ during your mobility, individual study plan).
- As soon as the results of the selection procedure are published, follow the instructions for the selected students (see: “Information for the selected students”)
- The results of the selection procedure are available in the AIS2 system: Content Management System/Administration and Publication of Documents/Notice/ Erasmus+ – informácie pre študentov UPJŠ
General Rules:
- A mobility is considered as successfully finished, only if the student achieves the results that are in accordance with his/her Learning Agreement for Traineeships. The student’s obligation is not only to stay abroad for the period of his/her mobility, which is specified in his/her Grant Agreement, but also to fulfil the goals that were set in the approved Learning Agreement for Traineeships. In case the student fails to fulfil the goals that were set in the approved Learning Agreement for Traineeships, the university may ask the student for a full or partial refund of the financial support awarded.
- If the student does not meet the minimum requirements due to force majeure, i.e. any unforeseeable exceptional situation or event beyond the student’s control, which prevents him/her from fulfilling any of his/her obligations under the Learning Agreement, he is required to report the situation immediately to the International Relations Office of the UPJŠ. Subsequently, the IRO evaluates the reported situation and determines whether it may be considered a force majeure or not.
Traineeships are available to both full-time and part-time students of all study cycles. The minimal duration of long-term traineeship is 2 months.
Short-Term PhD Mobility is available to students of the third study cycle. Minimum duration of the short-term traineeship is 5 and maximum is 30 days.
Traineeship for Recent Graduates is available to both full-time and part-time students of all study cycles. Students apply for the traineeship during their studies but carry it out after their studies. Minimal duration of traineeship for recent graduates is 2 months and it is included in the total maximum time spent at mobilities in the particular study cycle. Financial support covers up to 2 months of physical mobility abroad.
Information meetings
The IRO organises information meetings for selected participants.
In case you couldn’t join us, see the report from the meeting!
Looking for a traineeship?
The IRO has prepared for you a website full of useful information on how to find a traineeship. You can also get inspired by the past traineeships of our students.
Before the mobility
Selection procedures are ensured by the faculties/departments/institutes. Each faculty has a set number of mobilities, and based on this number they determine the order of the selected students and the list of substitutes (and possibly rejected students).
The student is responsible for the communication with the receiving organisation. The preparation of the program for the traineeship and of the Learning Agreement for Traineeships have to be ensured by the student in cooperation with the receiving organisation.
- The student has to deliver the following documents to the IRO by the stated deadline:
- all documents required by the receiving organisation (e.g. application form, ID, passport, curriculum vitae, motivation letter, etc.)
- all documents required by the sending institution (i.e. learning agreement, bank account details, European Health Insurance Card, copies of the insurance contracts, which confirm that the student is covered by the necessary types of insurance for the whole period of his/her mobility).
- The deadlines for delivering the necessary documents are announced on the meeting for the selected students.
- In addition to the documents required by the receiving organisation, the IRO also needs:
- Learning Agreement for Traineeships – part Before the Mobility:
The student delivers the Learning Agreement (LA) to the IRO only when it is signed by the student and his/her coordinator (in case of the Faculty of Arts it is signed by the departmental and faculty coordinator, and in case of the Faculty of Science it is signed by the institutional and faculty coordinator). The IRO will then ensure the signature of the Erasmus Institutional Coordinator.
- Recognition of the Erasmus+ mobility – traineeship: Table B in the LA – Before the Mobility:
- if the traineeship is embedded in the curriculum, or if a course at the home institution can be accepted for the traineeship abroad, the student fills in Table nr.1 in Table B
- if the traineeship is voluntary, the student fills in Table nr. 2 in Table B – in this case the IRO adds to the student’s list of courses for the actual academic year an additional course Erasmus traineeship abroad (elective course/C/3 ECTS)
- if the traineeship is carried out by a recent graduate, s/he fills in Table nr. 3 in Table B
- If the receiving organisation does not have its own version of the Learning Agreement document, the student needs to hand in our version (available in the Documents part)
- Bank account details – (the form is available in the Documents part)
- We need the IBAN form of the bank account number.
- European Health Insurance Card
- must be valid to cover the entire period of the mobility. If the student travels to a country, where this card is not valid (e.g. Turkey), s/he will have to ensure commercial insurance.
- Copies of the insurance contracts, which confirm that the student ensured the following types of insurance for the whole period of his/her mobility:
- Health insurance – if the student does not have an European Health Insurance Card
- Accident insurance
- Liability insurance
- Copies of the insurance contracts, which confirm that the student ensured the following types of insurance for the whole period of his/her mobility:
- New: Erasmus+ insurance – https://www.erapo.sk/
- Declaration of honour for green travel – zaktívniť a vložiť dokument v prílohe, more information here
- Consent to the processing of a special category of personal data – obligatory only for students with fewer opportunities
- Confirmation of fewer opportunities – more information here
- All the documents for the receiving organisation and for the IRO need to be delivered to the IRO directly, or to the faculty/departmental/institutional coordinators, who send these documents to the IRO
- The IRO sends the documents to the receiving university. The students send their documents to the receiving organisation only if it is required by the receiving university, and the students need to upload their documents into the online system of the receiving organisation. If that is the case, please inform us about this requirement.
- Please take your nomination for an Erasmus mobility seriously! In case you withdraw your application for a mobility, inform us about it via an email stating the reason of your withdrawal, and please inform your faculty/departmental/institutional coordinator as well.
The financial support is not intended to cover all the costs of a traineeship abroad, but to cover part of the increased mobility costs. It is necessary therefore to think about additional financial participation, or try to agree with the employer. The lump sum per month includes both the student’s subsistence and travel costs.
Basic rates of individual support for students for long-term mobility
| Destination | Monthly grant |
|---|---|
| Denmark, Finland, Iceland, Ireland, Luxembourg, Sweden, United Kingdom, Liechtenstein, Norway, Austria, Belgium, Germany, France, Italy, Greece, Spain, Cyprus, Netherlands, Malta, Portugal | 670 EUR |
| Bulgaria, Croatia, Czech Republic, Estonia, Lithuania, Latvia, Hungary, Slovenia, Poland, Romania, Northern Macedonia, Turkey, Serbia | 620 EUR |
| United Kingdom | 720 EUR* |
*Students need to implement mobilities by 31.5.2023.
Mobility participants with fewer opportunities are entitled to a contribution above the basic rate of 250€/month.
Students can opt for green travel. In this case, they will receive a one-off allowance of 50€ as an additional amount of individual support and, if necessary, a maximum of four days of additional individual support to cover the days traveled on the return journey.
Basic rates of individual support for students for a short-term mobility and top-ups
Participants of short-term mobilities (5-30 days) are entitled to individual support for physical mobilities, including travel days, regardless of the target country:
| Destination | Grant for days 1-14 | Grant for days 15-30 |
|---|---|---|
| All programme countries | 70 EUR | 50 EUR |
Mobility participants with fewer opportunities are entitled to a top-up amount of € 100 above the basic rate for a physical mobility lasting 5-14 days and of € 150 for a physical mobility lasting 15-30 days.
Support for travel costs is granted to participants with fewer opportunities. The travel grant is covered by a special range of fixed amounts according to the distance bands valid for the whole program:
| Distance band | Standard Travel | Green Travel |
|---|---|---|
| 10 – 99 km: | 23 EUR/participant | – |
| 100 – 499 km | 180 EUR/participant | 210 EUR/participant |
| 500 – 1 999 km: | 275 EUR/participant | 320 EUR/participant |
| 2 000 – 2 999 km: | 360 EUR/participant | 410 EUR/participant |
| 3 000 – 3 999 km: | 530 EUR/participant | 610 EUR/participant |
| 4 000 – 7 999 km: | 820 EUR/participant | – |
| 8 000 km alebo viac: | 1 500 EUR/participant | – |
Signing the Agreement on Providing Financial Support (Financial Agreement)
- The financial agreement is signed approximately 1 month before the start of mobility (ideally)
- The IRO prepares the student’s financial agreement only when:
- it received all the necessary documents from the student
- it received the Learning Agreement signed by the receiving university as well
- the student announces the exact dates of his/her mobility
- As soon as the financial agreement is signed 80% of the grant will be transferred to the student (the remaining 20% of the grant will be transferred to the student after his/her mobility and the fulfilment of all mobility obligations).
Completing the language assessment test before the mobility within the OLS system
- Each student whose language of study/language of work at the receiving organisation is available in the OLS system is required to complete an online language test prior to the commencement of his/her mobility. Native speakers are an exception to this rule.
- The invitation to the first language assessment will be sent to the student’s email address by the IRO after the financial agreement is signed. The test determines the student’s level of knowledge, but the achieved result does not affect the student’s mobility.
- The final test will be sent to the student by the OLS system automatically at the end of the mobility period.
- After submitting the entrance test the student will have the opportunity to complete an online language course either in the language of his/her mobility, i.e. in which s/he completed the entrance test as well (this option is always available) OR in the language of the receiving country, if the language of the receiving country is available in the online system, and if the student has reached at least B2 level or above in the entrance test (otherwise, only the language of the entrance test is available).
Erasmus Play
Erasmus Play is an international student housing platform that helps you to find your new home. Choose your accommodation between residences, apartments, shared flats or rooms for students.
Erasmus Play
- Plan your Erasmus+ mobility – Traineeship in advance.
- Be ambitious and aim for the “traineeship of your dreams”, which would be evaluated as representative and as of high quality by the prospective employers.
- Do not get discouraged by the negative answers in the phase of searching for a traineeship. Address as many organisations as possible ensuring by this a positive answer eventually.
- Send to your chosen organisation a motivation letter and a CV, which is tailored to your needs. Try to sell yourself, find information about the organisation and about its running projects, avoid general expressions.
- Students cannot participate in an Erasmus+ mobility for traineeship, if their study at the UPJŠ is interrupted.
- Students have to finish their Erasmus+ mobility for traineeship before the date of the state examinations, if they participate in an Erasmus+ mobility during their last year in the study cycle.
- Before leaving for an Erasmus+ mobility for traineeship the student should find out what are his/her responsibilities at the home faculty/department/institute that are connected to his regular studies at the home institution.
- If students want to participate in an Erasmus+ mobility for traineeship during their last year in the study cycle, it is necessary to find out at the faculty/department/institute whether it is possible to participate taking into consideration the responsibilities before finishing their studies and attending state examinations.
- If the student decides to prolong his/her mobility, it is necessary to inform the IRO at least 30 days before the end of the mobility based on the date in the financial agreement.
- If the student decides to shorten his/her mobility, it is possible to do so, but s/he needs to stay abroad at least 2 months (the minimal length of an Erasmus+ mobility for traineeship is 2 months). In case the student returns from abroad earlier than 2 months, s/he will have to refund the entire grant. If the confirmed duration of the mobility is more than 2 months but less than the agreed period based on the financial agreement, the student will be required to return the aliquot part of the grant for the remaining period.
- If the student decides to withdraw his/her application for a mobility, s/he has to inform the IRO via an email stating the reason of his/her withdrawal.
- The interruption of a mobility is not allowed. Such interruption can be authorized only by the Erasmus + National Agency in exceptional cases.
- The documents should be delivered not only to the IRO after the mobility, but it is also necessary to deliver their copies to the faculty/department/institute of the student.
- Accommodation in the receiving country and travel is managed by the student in cooperation with the receiving university.
- Since the Erasmus+ financial support is only a contribution to cover the costs associated with your mobility, please verify other options of funding (salary from the host organization, savings, etc.)
- The student is obliged to report any change in his/her contact information (address, telephone number, email address) and changes in his/her bank account details as well.
Contributions beyond basic grants
Participants with fewer opportunities are entitled to further financial support.
Another option is the green travel support.
Online Language Support
Thanks to OLS, mobility participants are able
to test their language skills or to enroll to a language course.
During the mobility
- Changes to the original Learning Agreement are made, when the Before the Mobility part of the LA needs to be modified.
- The changes in the LA must be consulted by the student‘s faculty/departmental/institutional coordinator at the UPJŠ and the document must be signed by the student, the receiving organisation and the coordinator at the UPJŠ. The document with all the necessary signatures needs to be sent to the IRO (the scanned copy is sufficient).
- In case of force majeure, i.e. any unforeseeable exceptional situation or event beyond the student’s control, which prevents him/her from fulfilling any of his/her obligations under the Learning Agreement, the student has to report immediately the situation to the International Relations Office of the UPJŠ.
- If the student decides to prolong his/her mobility, it is necessary to inform the IRO at least 30 days before the end of the mobility based on the date in the financial agreement. The student has to ensure the consent of his/her coordinator at UPJŠ and the consent of his/her coordinator at the receiving organisation (email forms are sufficient).
- Subsequently, the IRO will assess the possibility of prolonging the mobility. The students do not automatically receive financial support for the extended period of the mobility. The UPJŠ decides whether to allocate funds to the student for the period of extension or to approve the extension of mobility only with zero grant.
Share your story with us!
Would you like to share your Erasmus+ experience abroad with other students?
Do not hesitate and send us your story alongside photos to zahrodd@upjs.sk.
After the mobility
In 30 days of the official end of the mobility, the student is to deliver the Learning Agreement – After the Mobility part (Traineeship Certificate) to the IRO.
The student should submit his/her EU-Survey online report within 30 days of receiving the email with the call. The email is sent to the student’s e-mail address at the end of the mobility.
As soon as the student delivers his/her Traineeship Certificate, submits his/her online EU – survey and second language test + if the duration of his/her mobility in the Traineeship Certificate is the same as in the financial agreement, the student will obtain the remaining 20% of the grant.
