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Erasmus+ KA171: Incoming Staff Mobilities

> Information > International Relations > Erasmus+ KA171 > Erasmus+ KA171: Incoming Staff Mobilities
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UPJŠ welcomes incoming staff members and researchers!

The information below will help you navigate through the application procedure related to the realisation of your staff mobility at UPJŠ.

Erasmus+ KA171
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Erasmus+
General Information

Puzzled?

Feel free to contact our coordinator for Erasmus+ KA171:

Mgr. Veronika Petruňová

Tel.: +421 55 234 16 79
Email: veronika.petrunova@upjs.sk

Useful Links

Notice of the Stay

Entry, Stay, and Employment of Foreigners

List of Embassies of the Slovak Republic

Visa Information

Euraxess Slovakia

Special Needs Support

UPJŠ welcomes and offers assistance to students and staff with special needs. However, the IRO must be informed about it during the application procedure since our options are conditioned by the state and university regulations and possibilities.

The Inter-institutional agreement has to be duly signed prior selection of participants.

List of IIAs
  • Normally, the sending institution selects participants, and nominates them to be accepted or rejected by the receiving institution. Some institutions may prefer to set joint procedures, including for example joint selection panels to ensure consistent selection of participants.
  • The sending and the receiving institution should have a common understanding regarding selection of participants and should have set a basic timeline and identified the colleagues responsible for the nomination of staff.
  • Partners commit to doing outreach to participants with fewer opportunities to encourage their participation in the Programme and, where needed, agree on a common strategy to meet indicative inclusion targets.
  • Partners commit to running selection procedures for mobility activities that are fair, transparent and documented, ensuring equal opportunities to participants eligible for mobility. The calls for applications must be public. Selection criteria and procedures must be clearly communicated in the call for applications.
  • Institutions shall take the necessary measures to prevent any conflict of interest with regard to persons who may be invited to take part in the selection bodies or selection process. An appeal procedure must be in place.
  • Under no circumstances, shall applicants and selected participants incur any costs during application and selection procedures.
  • After the selection of participants, the partner institution is obliged to send to the International Relations Office of the Pavol Jozef Šafárik University in Košice a scanned copy of the record of the selection procedure. 
  • We need to agree on the period of the mobility
  • The participant, the sending and the receiving institutions must agree on the activities that the participant will undertake during the mobility by signing a Mobility Agreement (please see a template in the Documents section ). The MA has to be signed by all parties before the mobility.
  • The IRO will prepare an invitation letter for the selected participant(s). We will inform the selected participant(s) about further documents and information needed to prepare an invitation letter.
  • The participant must verify if he/she needs visa in order to come and stay in Slovakia, where he/she needs to apply and what documents are required (please see a guide to administrative duties in the Useful Links section and contact the relevant Slovak consulate/embassy).
  • The participant has to arrange the travel tickets by himself/herself. He/she can arrange an accommodation by himself/herself, or, should a participant wish some assistance in finding the accommodation, he/she can contact a receiving department/institute/faculty or the IRO.
  • The incoming participants have to ensure an insurance covering the entire duration of the mobility including the travel days. An incoming mobile participant has to send a copy of the insurance to the IRO before the start of the mobility.  An insurance of medical expenses is compulsory, but the participant is recommended to also ensure other types of insurance policies, as they may deem fit (for example an accident insurance, a liability insurance etc.).It is also necessary to verify what criteria has the insurance meet in relation to visa procedure (if relevant).
  • Non-EU member states citizens have to report their stay to the Foreign Police (submit a notice of the stay) within 3 working days since their arrival in Slovakia (please see in the Useful Links section).
  • The staff member has to visit the IRO on the 1st day of the activity to sign a financial agreement. A total financial support will consist of 2 parts: an individual support (i.e. support for the accommodation, meals and other expenses) and an allowance for covering the travel costs. The full amount of the financial support will be paid in cash (in the cash desk).
  • After the arrival, the IRO will need the travel tickets (electronic ticket, an invoice and boarding passes or/and train or bus tickets or a confirmation of arriving by a private car) and also a confirmation of payment for accommodation in Košice.
  • On the last days of the activity, the staff member will receive a Confirmation of Erasmus+ Mobility (please see a template in the Documents section). The IRO will need one original copy as well.
  • The IRO will need the scanned copies of the return tickets.
  • The staff member will receive a request (by email) for filing an online report through the EU Survey and shall submit it within 30 calendar days.

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